Simplify your Hotel Operations

With our Hotel Property Management System

Built to help you succeed

To succeed in your business, independent hoteliers need a comprehensive solution that is flexible and agile. Every aspect of our online hotel property management system is designed to empower independent property owners. The system takes just a minute to get you started and helps you experience the power of cloud instantly. Our Cloud-based hotel PMS System drives your business at every step.

Automate your hotel business

Experience increased efficiency and reduced dependency on manpower with our hotel property management system. Manual errors become a thing of the past as critical operations get automated and managed in real-time using Hotelogix. Your staff frees up crucial time and gets to focus on guests. Try it to experience the simplicity.

Anytime, Anywhere Access

Leverage the power of cloud to monitor your hotel performance from wherever you are. All you need is basic internet connection. Login easily to our web based property management system from anywhere and enjoy the convenience of 24 x 7 accessibility.

Intuitive Interface

At the core of our cloud PMS, lies an innovative front desk interface that acts as a single-point dashboard for controlling all your operations. You can customize it to suit your hotel’s needs and manage multiple tasks at all times. It’s all available for you.

Work Seamlessly Across Functions

Hotelogix Hotel PMS Software lets your staff work in sync with all departments. Assign room cleaning tasks to housekeeping and track any changes to housekeeping status from the front desk or housekeeping console. You can also upsell services at your restaurant or other point of sale and the charges will be posted to the front desk directly.

Distribute Centrally

Our hotel PMS seamlessly integrates with all sources of distribution – OTAs such as Expedia, Agoda and Booking.com, top GDS networks like Amadeus, Sabre, Galileo and Worldspan as well as sites like TripAdvisor. Enjoy the simplicity of managing rates across all your distribution sources and seamlessly receive bookings on your front desk in real-time

Go Mobile

Give your guests the luxury to book on-the-go. The responsive design of our multi-device booking engine displays all your rates, packages and images beautifully. Whether it is last-minute bookers or travelers on the move, the booking engine helps you generate more reservations.

Increase your Profitability

Set the right room rates for your hotel based on market analysis. With pricing recommendations for up to 90 days and automatic rate updates on Hotelogix PMS system, our integrated revenue management solution will help your hotel make key decisions in real-time.

Make Informed Decisions

Check your hotel’s performance and track the growth through 100+ reports generated by Hotelogix cloud based property management system. The reports can be easily filtered and printed, emailed or downloaded in CSV and other formats for deeper analysis.

Get More work done

Hotelogix lets you manage multiple tasks at once. Check-in a group while you check-out other guests, and you will still be able to send confirmations to your upcoming bookers, and then shoot some follow-ups for your pending deposits.

Team up for success

Create multiple user accounts and easily divide your front office workload among your team members. Hotelogix lets you work with no restriction on the number of users that may login simultaneously. Work together, or divide your users into shifts.

Experience The Speed

Hotelogix offers you a unique online experience on its Front Desk. Even when you are on a basic internet connection, Hotelogix lets you work as fast as a loaded desktop application

Click to change

Hotelogix offers quick operations using right click. Complex tasks and workflows like room change, upgrade and payment can simply be done with right click, and drag and drop functions. The Front Desk System is designed to make your work really simple.

Get work done right

Change the rate by simply clicking on it and selecting from the available options. Only the valid rates will show up. Upgrade the guest to a new room and add breakfast or airport transfers – the system will pick the right charge and taxes automatically.

Avoid unwanted surprises

Work with full insight of your revenues and room sales. Avoid unwanted surprises when dealing with your payments due from guests, or your travel agents. Always be aware and prepared with your occupancy levels and future forecasts.

Keep Everyone Informed

You will love our system’s centralized approach. Make announcements, assign tasks and set alerts for your staff. Your remote offices can seamlessly coordinate all their work with you on the front desk, in real-time.

Get complete booking snapshots

Hotelogix Front Desk is the heart of your operations. It keeps you connected with all the key areas of your hotel. Bookings from your website, travel agents, third party channels/GDSs, all show up instantly on the reservation chart.

Maximize Distribution revenues

Wherever you distribute your rooms, the Front Desk will always show you an up-to-date availability chart. Go for free sale or allocate rooms to OTAs & GDSs – your room availabilities get managed across channels to ensure maximum sales.

create package deals

Apart from just selling rooms, you could also upsell services to your guests like meals, airport transfers, or city tours and package items from your restaurant, minibar or travel desk.

Minimize operational costs

Book directly with your travel agents and corporates. Offer them a booking console with contracted rates and policies. With our automation, you never get overwhelmed by day-to-day calls to manage bookings or cancelations.

Unlimited pos points

Hotelogix Hotel POS Software module lets you manage a wide variety of services at your property by letting you setup unlimited ‘Points of Sale’ outlets. Manage Restaurants, Mini bar, Spa, Travel Desk and much more. Orders may be sold directly to the guests, transferred to the room as “Room Service”, or billed directly to the company.

Keep things organized

The products and services at POS points can be organized in unlimited categories & sub-categories. A separate group for featured items lets you access your fast moving products or lets you up-sell your specials.

bundle your sales

Items at POS outlets can be easily clubbed to sell with your rooms. Make packages & inclusions to up-sell your services. Promote special deals to attract more guests, or help them personalize their stay with add-on services.

sell everywhere

Your packages and add-on services can be sold everywhere. This powerful feature gives you an edge by letting you promote your property through a wide array of inclusive rates and packages on a variety of distribution mediums.

make work predictable

Hotelogix POS runs in complete sync with your FrontDesk. This means there is no manual tracking needed. Room inclusions get sent to the correct POS points. So your staff at Restaurant or Travel desk is always ready with what to expect when.

vip clientele

Offer attractive discounts on extra services to woo your travel agents & corporate clientele & your POS will never let you miss them. Discounts apply automatically to POS bills when a guests rate plan is elligible for the services consumed at Spa, F&B etc.

housekeeping at a glance

Hotelogix offers Housekeeping module that works in complete sync with FrontDesk, to keep it simple. It is a single-screen snapshot with the most-current room information, organized neatly in a tabular format. You get simple point & click controls to work directly on this table.

Growth Point Solutions - Hotelogix

assign tasks

Hotelogix Hotel Housekeeping System Module lets you maintain your list of Housekeeping staff without any limits. You can assign rooms based on blocks/floors or sort them based on their status to manage division of work

task list

The daily list of Housekeeping tasks is easy to print and the work is easy to divide & distribute amongst the staff. Your work is made easier with tools to filter & sort rooms based on blocks & floors, & their status.

room maintenance

You get a simple task & messaging system for special requests. Maintenance & repair activities can be assigned by staff from same or other department. These tasks can be tracked for timely completion.

do not reserve

Rooms undergo maintenance / upgrades, and may not be available for certain dates, or they could be booked for in-house use. These can be marked and managed with DNR (Do Not Reserve/Release) for these select periods.

automate to manage better

You can automate changes in Housekeeping status of the rooms. Let the system change room to ‘Dirty’ on checkout, or a clean room to ‘Inspect’ on Night Audit. Such features help reduce efforts on repetitive tasks and reduce the chance for errors.

information at your fingertips

Reporting is an important part of Hospitality operations. Hotelogix gives you over 100 reports to get a clear insight of how you are performing. Most of the important reports can be exported in csv (and others formats) for further analysis.

forecast financial strength

Keep track of your revenues and financials. Plan confidently with information to forecast your Hotel’s financial health.

occupancy reports

Your room occupancy gets updated in real-time with each booking or cancellation. It is available to you always, for taking right measures to set and to achieve your sales targets. Check your past occupancy and expected levels for future.

counter collections

Track your collections at each cash counter. The revenue reports are captured and are available by date range, or by staff member at the counter. The reports let you click to drill down for more details.

reservation summary

These reports consolidate your occupancy levels and revenues. You also get separate reports for web reservations, no-shows, cancellations, temp reservations etc.

pos sales

Check and track your daily POS sales which are available product wise and for separate POS points separately or together.

manage guest list

You can add many details for your Guests. Hotelogix lets you maintain your guest information with details and their history in an easily searchable format.

travel agents and corporates

Direct Billing Reports are specific to your business with your contracted Travel Agents, Corporates and other Distribution mediums like the Channel Manager and the GDS connect.

night audit reports

All Night Audit reports are available, organized in chronological order for all past dates.

run your complete hotel on mobile

Get your hotel ahead of the competition with our smartphone app – take decisions quickly and manage your hotel’s core processes even when you’re on the go. Streamline your front desk activities and simplify tasks for your employees with the simplistic, user-friendly interface.

as easy as whatsapp

The app is easy to understand for even tech-novices. This means your hotel is no longer reliant on experienced personnel. If you use WhatsApp, then the PMS In Your Pocket will be a cakewalk for you.

goodbye to workstations

No more long queues at workstations to check guests in and out of the property. Create new reservations, conduct night audits, and carry out other routine operations from your mobile– without the traditional workstation.

complex yet clear

Complex processes like changing rack rates, seasonal rates, and any other pricing plan can be carried out through just a few taps. The PMS In Your Pocket also lets you create individual, corporate or travel agent reservations with ease.

boost your bottom line

Slash your infrastructure expenses by lowering your investments on conventional workstations – almost everyone carries a smartphone today and the app is available on Android and iOS (coming soon)

say hello to happier guests

Hoteliers now have the added edge of carrying out front desk tasks quicker, consolidate folios swiftly and accept payments from smartphones. That means more free time for staff to look after their guests. In a nutshell,
Higher Simplicity + Fewer Errors = Happier Guests

Hotelogix is used by independent properties like B&Bs, boutique hotels, serviced apartments, hotel chains, resorts, motels and hostels in 100+ countries. See how it can work for you.


Call us on our support lines:
+263 8644 265 428
+27 76 900 1759

Or drop us an email:
[email protected]

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